COIC RESOURCES
TIMEKEEPING
STEP 1
Youth will go into their portal, enter their time, and save. On the timecard due day, the intern will click “Save & Submit Timesheet” if there are hours to submit for that week. Alternately, if there are no hours, they will click “Submit Zero Hours.”
STEP 2
After the intern submits their timecard from their portal, BOTH the direct supervisor and youth employment counselor will receive this “APPROVE OR REJECT” email. COIC/YCC does not approve the timecard unless the supervisor is unavailable. The immediate supervisor should be the one to click the “Approve Timesheet” blue button for the documented approval.
STEP 3
Login to your Avionte portal to view timecards. You can view all interns that you manage.
Mid Oregon Personnel will only pay timecard submissions that were approved by clicking the “Approve Timecard” button or a request in writing from COIC/YCC to process. If a supervisor is unable to approve, COIC/YCC can review the “APPROVE OR REJECT” email and click “Approve.”